Companies around the globe are increasingly going digital, moving their data and documentation to cloud or web-based platforms, to streamline workflows and enhance data security. As technology evolves and document management systems become more sophisticated, so too do cyberthreats, and this is why secure information management is more important than ever in the modern business world.

There are various tools available to companies looking to digitise their workflows and move their data to more secure digital repositories, and Kyocera can help businesses identify which tools best suit their needs. Secure information management is essential if you want to protect the financial, product, and personal data held by your company and avoid the expensive fallout of a data breach.

Cyberthreats in a digital world

Cyberattacks on businesses have increased across Europe in recent years, both in numbers and in sophistication. This means that organisations must be prepared for attempted breaches on their data and employ the necessary tools to ward off these malicious attacks. Cyberthreats are not just the concern of large businesses or financial centres, but they are everyone’s issue in the modern digitised world. In March 2024, the most breached sectors were public, retail, manufacturing, and IT services and software. However, companies large and small, across all sectors, can and are being targeted.

Hackers can use employees’ personal data, customers’ private information, the business’ financial data, and any other sensitive information to their advantage, to sell personal data, gain leads, or even steal money or intellectual property. The consequences of a cyberattack can be devastating for businesses of all sizes, in more ways than one. Financially, many companies cannot survive a data breach, and then there is the impact on their public reputation and trustworthiness. People are much less likely to use a company’s services if they are known to have suffered a data breach that jeopardised their clients.

With these risks in mind, it is vital that organisations take the necessary precautions to avoid an expensive data breach and employ comprehensive tools for secure information management in their workflows. 

Tools for secure information management

When deciding on the best information management system for your company, you will have to consider your business’ workflows, size, and main needs. Digitisation is not a one-size-fits-all process, so it helps to explore your options and make sure that the solution you choose suits your organisation. If your company employs a hybrid work arrangement, it will be essential to implement a content management tool that facilitates easy access to data from various locations, while ensuring that all content is accessible only by authorised personnel.

Kyocera’s cloud-based digitisation software, Kyocera Cloud Information Manager (KCIM), is a comprehensive tool for getting your paper and digital documents under control. This Kyocera cloud solution helps organisations digitise and organise their files quickly and easily. Documents are stored in a central repository, secure from prying eyes with access permissions in place. You can also effortlessly label documents using key words so they are searchable and located with ease. KCIM has the dual benefits of streamlining workflows and enhancing data security. No longer do documents get lost in long email chains or do colleagues find themselves working on old versions of a file. With KCIM, document history is easy to track, so you can ensure you are always working on the latest version, even from a remote location. 

As well as software, companies can adopt other security measures to protect data, such as smart MFPs. Many businesses do not realise that their printed data lives on in their MFPs’ memories, which makes these devices targets for cyberattacks. However, smart multifunction printing devices come with advanced security features such as the encryption and wiping of printed data once it is no longer needed. This protects your private information from being leaked. Kyocera’s MFPs are defined by their security features, as well as their speed and reliability, making them a great choice for a busy hybrid working environment.

Secure information management with Kyocera

It is imperative that in the modern age of digitisation and hybrid workflows, companies understand the imminent threat of cyberattacks and equip themselves with the necessary tools to overcome this challenge. With a smart information management system like KCIM, this becomes not only possible but straightforward. And coupled with a secure fleet of MFPs that encrypt and wipe printed data, your business documents can remain safe throughout the duration of their lifecycle, from being printed, scanned, faxed, and stored in the cloud. 

Contact us to discuss your secure information management needs.